Pre-Trip Inspection
Never Rely on an Out-of-Date Paper Inspection Form Again
Digitize your paperwork and immediately get data to the back office with Titan GPS FieldDocs Pre- and Post-trip Inspections. Get instant access to inspection reports, verify your drivers complete all necessary forms in real-time, and ensure damaged vehicles are fixed before they are driven.
Digitize Your Inspections Now
Trusted by top performers
The #1 Fleet Vehicle Tracking Device for the Top Operations in North America
If this sounds familiar,
you need Titan GPS
- We have to wait until the end of the day or week to get inspection reports
- Our vehicles are being driven with damage without our knowledge
- We struggle to keep track of old paper inspection forms
- We have to chase our drivers to complete inspections consistently
- Our drivers depart without performing their inspections first
- Vehicles that would have failed inspections are still being driven
- We are unaware of damaged vehicles in our fleet until it is too late to fix
- I know we would save more money if we knew about the vehicle damage sooner
- We don’t know which vehicles have recurring issues
- We are exposed to risk of violations, fees, safety issues, and tickets
TAKE THE GUESSWORK OUT OF Inspection MANAGEMENT
Eliminate Delays, Errors, and Neglect. Get Digital Inspections Now.
Make sure your vehicles stay in prime operating condition, keep up with maintenance records, and ensure pre and post-trip inspection compliance.
Create inspection form
Driver Submits Inspection
Immediate Inspection History
BUILD YOUR OWN FORMs
Customizable Checklist For Your Fleet
Not every inspection is the same. That’s why FieldDocs Vehicle Inspection features customizable inspection forms for different assets so you can differentiate whether it’s a truck, trailer, or heavy equipment. Drivers can easily complete their daily walkaround, DVIR, pre-trip, or circle check. Develop your daily walkarounds however your company requires. When your drivers do their daily circle checks, you get reports of all issues and so does anyone responsible for vehicle maintenance.
Create inspection reports for all the inspection types you do. Easily create an unlimited amount of vehicle inspection templates to suit any and all assets in your fleet.
- Rigs
- Light Duty Trucks
- Cargo Vans
- Trailers
- Cranes
- Heavy Equipment
PRE-POPULATE & SAVE TIME
Ties Into Your Titan GPS Hardware in Real-Time
Eliminate cumbersome paper inspection forms with pre-trip inspections from the Titan GPS FieldDocs app. The digital inspections integrate with your existing GPS service so you can always have eyes on your fleet.
That means if your account is tied to Titan GPS hardware on your vehicle, all of your vehicle’s diagnostic information will automatically populate like odometer reading, engine hours, and more. Avoid costly errors and save a ton of time.
Additionally, the app works offline without cellular coverage, so your drivers can conduct their inspections from anywhere.
- Odometer Reading
- Engine Hours
MAJOR OR MINOR
Identify and Classify Defects
If a driver’s vehicle has a problem, drivers can specify whether it is a major or minor issue. Once the inspection is completed, that data can be viewed by the administrator via the Titan GPS FieldDocs software. The driver follows the administrator-defined checklist and each listed component gives the driver options to add notes, log as major or minor, and take a photograph.
INSTANT DOCUMENTATION
Take Pictures With Your Phone
FieldDocs also lets you take pictures of vehicle defects. If a component is damaged, your driver can snap a quick picture of it in the FieldDocs app to document the severity and add any necessary notes. This takes out the guesswork and gives you visual proof of the affected components so they can be promptly fixed, if necessary.
REAL-TIME ALERTS
Get Instant Notifications on Driver Activity
Titan GPS Pre-Trip Inspections keep you up to date throughout the day. You can get notifications if your driver begins to drive without completing a pre-trip or if a defect is identified in the field. As soon as your driver submits their form you’ll know if they are using an unsafe vehicle. If another driver starts a pre-trip inspection any defect will be highlighted and won’t allow the driver to complete the vehicle inspection until the highlighted items are verified. You can customize these notifications for functionality that works best with your workflow.
IN-FIELD WORK ORDERS
Instantly Update Maintenance Records
Your mechanic can also use FieldDocs to attach work orders and sign off on repaired vehicles in the field. They can upload documentation of repairs directly to the corresponding inspection so you always have these documents available in case of an audit. Administrators in the back office also get instant updates on completed repairs for review. Digitally manage and store vehicle inspections, defect records, and copies of the resulting work order together.
ACTIONABLE INSIGHTS
Auto-Generate Detailed PDF Reports
When operators and truck drivers send in reports, the data immediately registers in the Titan GPS back-office dashboard so you have quick, reliable reports on your fleet.
The reports come with time and location data, driver notes, and specific info on each vehicle inspection area, including pictures of the damage. Additionally, the Titan GPS dashboard lets you conveniently oversee each vehicle in your fleet with the Vehicle Inspection Form Manager.
Free Digital Form - Bring your Own form and we'll make A digital one for you - Try it!
NOT JUST VEHICLES
Equipment Inspections
You can use FieldDocs for equipment inspections too. Our customizable forms let you inspect and log different equipment parts in the app so you can get pre-use inspections done as quickly as possible. Whether you’re checking a backhoe for an H-link in good condition or examining a bent fork on a forklift, Titan GPS has you covered.
PREMIERE OIL AND GAS PARTNER
Nortech Advanced NDT Goes Paperless with FieldDocs
We partnered with oil and gas servicer Nortech Advanced NDT in Edmonton to help them consolidate their paperwork in a more efficient way. Nortech was already familiar with Titan GPS’ vehicle tracking technology, and they seamlessly transitioned into using FieldDocs. CEO James Maxwell says FieldDocs has been very convenient for the company and his crew quickly picked up on the new software. After years of inefficient paperwork forms, Nortech employees have taken to the user-friendly FieldDocs app and aren’t looking back.
SCHOOL TRANSPORTATION PARTNER
Peace River School Division Ensures Children Return Home Safe With FieldDocs
We partnered with Peace River School Division in Alberta to help them keep track of their bus fleet. Peace River uses 106 school buses to transport about 2,500 students across 72 routes and Titan GPS FieldDocs makes it easy for their drivers to do pre-trip inspections. The user-friendly app also lets users record digital fuel receipts, keep track of students, share documents, and access hours of service. Before switching to Titan GPS, Peace River logged all of this on paper and now they can send parents links to bus locations when they are running late.
InspectioNS Made Easy
Never Worry About an Audit Again With Titan GPS
FieldDocs Digital Inspections
The days of frantically rifling through thousands of months-old, crumpled, ripped, chicken-scratched, and coffee-stained inspections for an audit you thought “will never happen to me” are over. Stay on top of it with TitanGPS FieldDocs. Save time and money to always be in compliance. Gain instant visibility, accuracy, and completeness of inspections while ensuring safety and compliance. Extend the life of your fleet and never rely on out-of-date paper inspection forms again with Titan GPS FieldDocs. Always have up-to-date inspection reports when you need them.
STAY COMPLIANT. STAY SAFE.
One Solution for All Your Compliance and Safety Needs. Inspections Made Easy.
FieldDocs is compatible with Canadian and United States commercial driving regulations so you stay compliant. With current inspection reports and archived vehicle defect data, it makes it much easier to adhere to regulations.
CANADA
FieldDocs works in accordance with Schedule 1 through 4 regulation standards in Canada. Manage compliance and become audit-proof with all of its capabilities:
- Ensure commercial vehicles are inspected as required for the highway
- Always have scheduled inspection documents on hand
- In accordance with registered weight exceeding 4500kg for Schedule 1
- Handles vehicles with 10 or more passengers for Schedule 2.
- Ensure air brakes and air ride suspension are inspected under Schedule 3 and 4 motor coach guidelines
- Official approved documents on demand for any inspector
- Inspection history compliant with Canadian retention timeline
UNITED STATES
FieldDocs provides complete vehicle inspection reports (DVIRs) in detail, and lets commercial drivers log every point of inspection. How it helps with DVIR Compliance:
- Comply with FMCSA (Federal Motor Carrier Safety Administration) class A CDL pre-trip inspections
- Easy DVIR process that follows DVIR regulations.
- Review the last inspection with user-friendly electronic DVIRs (eDVIRs)
- 11 key points of inspection for Federal Motor Carrier Safety regulations
- Sign off on repairs that have been completed
- DVIR solution retains inspection history compliant with US timeline
- Reports for intermodal equipment covering 9 key points of inspection
Try us - Bring your own form and we'll make A digital one for you for Free
No Need To Manually Enter Engine Hours and Odometer
Diagnostic information of your vehicle and all of the fleet tracking features of the Titan GPS system is attached to your digital documents when you pair it with your installed fleet GPS hardware. Other form builders fail to capture this information and don’t populate this data so users have to enter it all manually.
INFORMED MAINTENANCE SCHEDULE
While competitors populate data into a one-size-fits-all maintenance schedule, the Titan GPS schedule pairs with any customized inspection forms you conduct an inspection with and cater to your specific vehicle. Everything gets carried over for better information, complete with notes and photographs.
ALWAYS-CURRENT INSPECTION FORMS
Once you finalize your digital inspection checklists, you never have to rely on your employees bringing the right ones with them. Set it up on the admin side and it’s good to go on their app in the field.
Sample Pre-Trip Inspection Checklist
Our checklists are customizable and you can choose from our templates or make your own. Your driver can select your vehicle’s component status as “Good”, “Major Repair Needed”, or “Minor Repair Needed” and add a photo. Each time an inspection is complete the system generates a .pdf report for you on your Titan GPS dashboard for review.
Create, edit and save any number of checklist templates for your inspections.
| Sides | Result | Severity | Notes | Images | Repair Status |
| Driver Side |  | ||||
| Passenger Side | |  Minor | Dent | | Pending |
| Rivets | | ||||
| Welds | | ||||
| Reflectors | |
| Front End | Result | Severity | Notes | Images | Repair Status |
| Right Turn Signal | | ||||
| Left Turn Signal | | ||||
| Skid Plate | |
| Rear | Result | Severity | Notes | Images | Repair Status |
| Turn Signals | | ||||
| Brake Lights | | ||||
| Fuel Tank | | ||||
| Exhaust System | |
| Trailer | Result | Severity | Notes | Images | Repair Status |
| Fifth Wheel | | ||||
| Landing Gear | | ||||
| Release Arm | | ||||
| Locking Jaws | | ||||
| Kingpin | | ||||
| Locking pins | | ||||
| Catwalk | | ||||
| DOT Tape | |
| Under the Hood | Result | Severity | Notes | Images | Repair Status |
| Alternator | | ||||
| Water Pump | | ||||
| Coolant | | ||||
| Engine Compartment | | ||||
| Steering Linkage | | ||||
| Drive Shaft | | ||||
| U-Bolts | | ||||
| Fluid Levels | | ||||
| Oil Level | | ||||
| Hoses | | ||||
| Fuses | | ||||
| Push Rod | |
| Windshield and Accessories | Result | Severity | Notes | Images | Repair Status |
| Wiper Fluid | | ||||
| Windshield Wipers | |
| Brakes | Result | Severity | Notes | Images | Repair Status |
| Parking Brake | | ||||
| Air Brake | | ||||
| Brake Chamber | | ||||
| Brake System | | ||||
| Service Brake | | ||||
| Brake Pedal | | ||||
| Slack Adjuster | | ||||
| Air Lines | | ||||
| Glad Hands | |
| Interior | Result | Severity | Notes | Images | Repair Status |
| Power Steering | | ||||
| Seat Belt | | ||||
| Air Bags | | ||||
| Lighting Indicators | | ||||
| Steering Wheel | | ||||
| Temperature Gauge | | ||||
| Oil Pressure Gauge | | ||||
| 4-Way Flashers | | ||||
| Defroster | | ||||
| Latches | | ||||
| Reflective Triangles | | ||||
| Rear View Mirror | |
| Lights | Result | Severity | Notes | Images | Repair Status |
| Turn Signals | | ||||
| Brake Lights | | ||||
| 4-Way Flashers | |
| Tires | Result | Severity | Notes | Images | Repair Status |
| Lug Nuts | | ||||
| Tread Depth | | ||||
| Rims | | ||||
| Bulges | | ||||
| Shock Absorber | | ||||
| Spring Mounts | | ||||
| Air Pressure | |
| Other | Result | Severity | Notes | Images | Repair Status |
| Air Compressor | | ||||
| Fire Extinguisher | | ||||
| Washers | | ||||
| Buzzer | | ||||
| Stickers | | ||||
| Emergency Equipment | |
Try us - Bring your own form and we'll make A digital one for you - free
Email Alerts for Minor & Major Defects so You Can Shedule Repair
Use the dashboard or your email inbox to get alerts when your inspections are complete. This way you always know what’s going on with your fleet and make sure vehicles don’t run with any compounding damage.
Prevent Compouding Damage
By keeping formal records of vehicle deficiencies and issues, FieldDocs helps you make corrective action and get ahead of potential problems down the road. This way, you can report defects early so they get fixed before they spread and cause more damage.
Ensure On-Time Maintenance
Never let your scheduled maintenance be overdue and cause non-compliance in your preventative maintenance schedule. Get your vehicle serviced on time, every time.
Driver Sign Off
Drivers must record their signature in the app to ensure everything was checked when they’ve finished inspections. It also holds them accountable so they don’t cut any corners when assessing potential hazards.
Keep Staff Accountable
Ensure your drivers are staying compliant with your operating protocols and inform your personnel on day-to-day expectations. Get alerts when vehicles are due for maintenance and keep your staff accountable.
Ditch The Paperwork
Everything about your inspection, including the vehicle’s journey, is collected by Titan GPS so you know exactly where it was at any given time prior to or after the inspection. Toss out your paper inspection forms and outdated spreadsheets.
Supporting Documents
A Surplus of Forms to Verify Driver Logbooks
Make sure you have all the supporting documents you need in case of an audit. FieldDocs stores electronic logs, electronic inspection reports, inspection data, GPS location data, fuel receipts, and all supporting documents you need for regulatory compliance.
You will have your choice of supporting documents to provide both a first-supporting document and a backup. Whether you use time stamps on the digital inspection, time-stamped fuel receipts, shipping documents or breadcrumbs from the Titan GPS system itself, you will have many other options as a backup to verify your driver’s logbooks with location and activity.
FieldDocs is the one-stop-shop for all of your compliance documents in one place. It’s the quick and easy way to ensure you have accurate and accessible reports.
Success stories
Guaranteed Customer Satisfaction
The preferred pre-trip inspection solution to manage any type of vehicle or equipment.
NONSTOP FLEET AWARENESS
FieldDocs Pre-Trip Inspections are the crumple-free, rip-proof alternative for complete and compliant inspection reports with 0 coffee stains. Inspections will never be the same again.
You can feel relaxed with instant access to inspection reports, proof that inspections are actually finished, and up-to-the-minute notification of vehicle defects. With fewer loose ends, you can focus on more important tasks. With FieldDocs, you’ll never have to deal with damaged, dated, or incomplete reports again.
- Instant back-office access to inspection reports
- Immediate notice when your drivers complete an inspection
- Make sure compounding issues get fixed early
- Receive photos of damage immediately after inspection
- Alerts when drivers leave without completing inspections (Coming Soon)
- Paperless digital inspection forms for record keeping
- Always know the condition of your vehicles
- Custom inspection forms for different vehicle types
- Eliminate out-of-service violations, fees, safety issues, and tickets
- FieldDocs app available on Android and iOS
Get Real-Time Inspection Reports Now
Yes. Even provincially-regulated CMVs require a documented daily trip inspection in their registered jurisdictions. All Canadian jurisdictions have adopted the standard 13, schedule 1, 2, 3, and 4. Even drivers not required to maintain a log book are required to document a pre-trip inspection.
A minimum set of inspection items to enhance the safety of truck and bus carriers. All daily trip inspections must have these items, unless the item is not present in that vehicle.
For example, A Ford F350 registered for a combination weight of 12,000kg will not require air brakes to be completed on the Schedule 2 inspection
Yes. A driver must always have a copy of the applicable schedule in their vehicle as reference (Schedule 4 need not be carried). This can be in a written or electronic format
This must be kept with the vehicle during the 24 hour validation period.
Yes. As of now it is still required to have a copy of the Standard that is relevant to the CMV you are operating. This can be in paper or electronic format
Yes. This is a recognized inspection.
Yes. Every motor carrier is required to have its drivers prepare a report in writing at the completion of each day’s work. If a defect or deficiency is not found then a report is not necessary.
Yes. If a driver operates more than one vehicle during the day, they must complete a report for each vehicle they use.
Drivers need to make sure the vehicle is in safe operation, review the last inspection (if applicable), acknowledge and sign off that repairs have been done.
Yes. Drivers or motor carriers transporting intermodal equipment must report any known damage, defects, or deficiencies to the provider or its designated agent.
Previous inspections have to be retained for three months. In compliance with the Code of Federal Regulations (CFR).
Please review this FAQ document for information on the latest Executive Order.
ONE PLACE FOR ALL YOUR FORMS
Extensive Toolbox of Features
FieldDocs is more than just a tool to keep track of your vehicle’s inspection status. The app supports your drivers’ entire journey within one service. That includes ELD (electronic logging device) connectivity, fuel receipts, digital forms delivery, dispatch management, and more.
Our custom digital forms work in harmony with your operational workflow.
