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Top 30 FAQs: Everything You Ever Needed to Know About Inspection Guidelines in North America

Canadian Vehicle Inspections

truck with Canadian flag

Yes. Even provincially-regulated CMVs require a documented daily trip inspection in their registered jurisdictions. All Canadian jurisdictions have adopted the standard 13, schedule 1, 2, 3, and 4. Even drivers not required to maintain a log book are required to document a pre-trip inspection.

A minimum set of inspection items to enhance the safety of truck and bus carriers. All daily trip inspections must have these items, unless the item is not present in that vehicle.

For example, A Ford F350 registered for a combination weight of 12,000kg will not require air brakes to be completed on the Schedule 2 inspection

Yes. A driver must always have a copy of the applicable schedule in their vehicle as reference (Schedule 4 need not be carried). This can be in a written or electronic format

This must be kept with the vehicle during the 24 hour validation period.

Yes. As of now it is still required to have a copy of the Standard that is relevant to the CMV you are operating. This can be in paper or electronic format

Yes, either way meets the requirements.

Trucks, tractors and trailers shall be inspected in accordance with Schedule 1 every 24 hours. These are vehicles that weigh more than 4500kg.

Buses or any vehicle designed for 10 or more passengers must be inspected in accordance with Schedule 2 once every 24 hours.

Schedule 3 inspections pertain to motor coaches with air brakes and air ride suspension. They shall be inspected at least every 30 days or 12,000km whichever comes first in accordance with schedule 4.

Schedule 4 inspections are not required to be done by the driver since this schedule is an inspection that must be conducted while the vehicle is positioned over a pit or raised in a manner that provides adequate access to all applicable components. This must be done by a person who holds the appropriate technician certification or qualification.

Previous inspections have to be retained for six months.

Maintenance records, which report a defect or deficiency, must be retained for at least four years.

No. Company vehicles with a registered weight below 4500kg are not regulated by the commercial vehicle regulations. This responsibility falls under company policy within the company SMS (safety management).


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Canadian Equipment Inspections

Equipment inspections have the same requirements as vehicle inspections. One difference is that operators should carry out visual checks as well.

A visual check (or circle check) is a physical and visual inspection of the vehicle before you use it.

Yes. Daily pre-trip inspections need to be documented for equipment.

The best practice is to conduct a daily vehicle walk around of all company vehicles to ensure vehicles are in safe operation. Most daily walkarounds are just a visual inspection, depending on company requirements.

United States Vehicle Inspections

American flag on a truck

Yes. Every motor carrier is required to have its drivers prepare a report in writing at the completion of each day’s work. If a defect or deficiency is not found then a report is not necessary.

Yes. If a driver operates more than one vehicle during the day, they must complete a report for each vehicle they use.

Drivers need to make sure the vehicle is in safe operation, review the last inspection (if applicable), acknowledge and sign off that repairs have been done.

Previous driver vehicle inspection reports have to be retained for three months.

Yes. Drivers or motor carriers transporting intermodal equipment must report any known damage, defects, or deficiencies to the provider or its designated agent.

No required form, however the report must cover 9 key points of inspection.

Previous intermodal inspection reports also have to be retained for three months according to the Code of Federal Regulations (CFR).


DVIR stands for Driver Vehicle Inspection Report.

No. There is not a required form, but each report must cover the 11 key points of inspection.

United States Equipment Inspections

man inspecting equipment with a tablet

Equipment inspections have essentially the same requirements as vehicle inspections under OSHA standards.

Yes. Each type of powered industrial truck is unique and checklists should be pertinent to each type of vehicle.

Yes, industrial trucks that are used on a round-the-clock basis must be examined after each shift.

Equipment shall not be placed in service if the examination shows any condition adversely affecting the safety of the vehicle.

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